Working Together to Enhance the Rental Experience
We’re always looking for fresh talent to help us enhance British Columbia’s rental market for residents and property owners alike. From building managers to Head Office professionals, you can enjoy flexible schedules, an open-door policy and a dynamic corporate culture. Resident Building Managers are also eligible for reduced market rent and a monthly gas allowance.
Devon Properties is headquartered in a thriving part of Victoria’s downtown neighbourhood and also has regional offices around British Columbia, including Vancouver, Kelowna and Nanaimo. Learning is an essential part of the Devon Properties experience, and we’re committed to helping our employees develop the knowledge, skills and abilities for ongoing success. We look for individuals with excellent team working skills, who are highly organized and proactive.
Career Opportunities
Building Management and Maintenance
Resident Building Manager (Victoria)
Devon is currently seeking a full-time Resident Building Manager to join our team of dedicated building managers in the field.
Reporting to the Property Manager, the Resident Building Manager is responsible for managing all aspects of the tenant experience including showings, rentals, administration, move in/out, suite inspections, repairs and maintenance, and tenant relations.
The Devon Homes Resident Building Manager is a service-oriented, self-starter with strong maintenance and repair skills, problem-solving skills, as well as a collaborative team-player who is able to build professional relationships within the organization and with our tenants. Duties include, but are not limited to, the following responsibilities:
Responsibilities
- Manage the tenant experience end-to-end for the assigned building(s) including overall building maintenance, repair, showings, move-in/outs, inspections, tenant relations, and administration/ all relevant tenant paperwork.
- Enforce and ensure adherence to the BC Residential Tenancy Act.
- Prepare vacant suites for new tenants by completing necessary repairs, upgrades and/or cleaning.
- Promote tenant satisfaction through the timely resolution of complaints, ongoing communication, and by maintaining the property in a clean, safe, and orderly state of repair.
- Ensure that the appearance and physical aspects of the building(s) meet Devon standards and owner established standards through performing general repairs, cleaning and maintaining all common areas, maintaining grounds, and performing routine site and safety inspections, and communicating concerns and requests to the Property Manager.
- Coordinate work activities and services from vendors and other contractors as needed by researching and identifying needs, supervising contractors, and ensuring open communication between contractors, owners, and project team members.
- Attend to the collection and safe deposit of all rent monies and other receivables from the tenants.
- Complete various administrative tasks and performs other duties as assigned or as necessary.
Qualifications:
Technical & Functional Skills
- Experience in building management/maintenance, hospitality, or seniors housing is an asset.
- Solid general maintenance and repair capabilities.
- Clean and professional appearance, presentable to the public at all time.
- Knowledge of mechanical, electrical, plumbing and HVAC an asset.
- Excellent customer service skills with the ability to listen to others, collaborate and resolve conflict.
- Detail-oriented with ability to work independently and prioritize workload.
- Demonstrate a high level of integrity and professionalism.
- Energetic, responsive team player with the ability to take initiative and work in a fast-paced environment.
- Must have a valid driver’s license and access to a vehicle at all times during employment.
- Completion of a criminal record check satisfactory to the employer.
- Ability to work flexible hours.
For more information and to apply for this job, please email:
We thank all applicants; however, only those selected for further consideration will be contacted. All successful candidates will be subject to background checks.
Building Cleaner (Victoria)
Devon Properties is currently seeking a full-time Building Cleaner to join our dedicated team of property management professionals managing one of Nanaimo, BC’s newest rental communities.
The position of Building Cleaner is critical to customer service by depicting pride in property management and respect for our residents. While following health and safety precautions, Building Cleaners clean vacant suites, as well as provide regular cleaning of common areas within assigned buildings. This position will fulfill all responsibilities and activities in close cooperation with Maintenance staff, Property Managers, Property Administrators, contractors and service providers.
Why join Devon Properties?
- Hours of work – Monday to Friday.
- You would be joining a company that knows that being best-in-class means empowering their people to be the very best they can be – so you will be empowered to make an impact that matters for residents, colleagues and the community. Your input will be valued!
- You will be joining a collaborative environment where camaraderie across teams is encouraged and everyone steps in to assist when needed.
Responsibilities:
- Ensure high-touch/common surface areas are disinfected according to the organization’s Covid Safety Plan procedures.
- Regular cleaning of building common areas including sweeping, mopping, vacuuming, dusting and cleaning of all halls, air vents, light fixtures, emergency lights, fire extinguishers, landings, entrance, elevators, laundry room (wipe down all laundry equipment and clean out vents) and office area.
- Maintain housekeeping equipment by cleaning and replacing items such as filter bags and mop heads. Report unsafe and faulty equipment, fixtures, and furniture to supervisor. Ensure safe use and storage of all cleaning supplies and maintains supply inventory.
- Collect and remove garbage and clean external areas such as entranceways and sidewalks by removing dirt, leaves, snow and other refuse.
- Clean vacant or renovated suites and ensure all suites are move-in ready.
- Clean, disinfect and polish kitchen and bathroom fixtures and appliances.
- Wash walls, windows and window coverings.
- Wash and wax floors; vacuum and steam clean carpets and area rugs.
- Clean appliances and cupboards and cabinets.
- Maintain a trash and debris-free environment.
- Provide excellent customer service when approached by tenants.
- Follow all health and safety regulations.
- Attend staff meetings, planning sessions and training events as required.
- Complete other duties relating to upkeep of buildings as assigned.
Qualifications:
- The position requires someone who is able to work independently, is a self-starter and takes pride in a job well done.
- Proven ability to work efficiently with good time management.
- Good customer service skills and a pleasant demeanour.
- Able to lift up to 30 lbs., work with industrial strength cleaners, and climb stairs with equipment and supplies.
- Must have a driver’s license and able to provide a criminal record check free of relevant convictions.
Job Types:
Full-time, Permanent
Salary:
$15.50-$17.50 per hour
For more information and to apply for this job, please email:
We thank all applicants; however, only those selected for further consideration will be contacted. All successful candidates will be subject to background checks.
Maintenance Technician (Nanaimo)
Devon Properties Ltd. is growing, and we are searching for a Maintenance Technician to join our dedicated team of professionals. Reporting to the Maintenance Manager, the Maintenance Technician is responsible for providing timely service, repair and maintenance for a portfolio of residential properties. Maintenance plays a key role in ensuring the buildings are kept in a good state of repair and that maintenance issues are resolved in a timely and cost-efficient manner. This position requires the ability to interact with tenants, contractors and Devon leadership in a professional manner.
Responsibilities:
- Manage all building maintenance requirements to the highest standard.
- Conduct daily inspections for the assigned buildings, make recommendations and implement repairs and property improvements in consultation with leadership.
- Ensure timely response and resolution of all tenant requests.
- Carry out preventative maintenance duties, general maintenance and common area upkeep including but not limited to drywall repairs, painting, minor electrical repairs, and assisting with the coordination of subcontract labour.
- Ensure the safety of common areas and comply with Health and Safety requirements.
- Focus on customer service, troubleshoot and prioritize work orders and handle emergency situations.
- Perform routine plumbing repairs within scope of knowledge and ability.
- May assist with suite renovations and other upgrades as required.
- Move furniture, equipment, materials and supplies, including clearing of vacant units.
- Maintain clean vacant lots, removing garbage and debris from building and grounds.
- Maintain tools and equipment.
- Ensure snow removal and ice control from all entrances/exits and walkways as required.
- Deliver notices to building residents and post notices in common areas.
- Complete suite inspections.
- Assist with the development and implementation of preventive maintenance programs.
- Complete other related duties as assigned by the manager.
Qualifications:
- Prior experience in facilities, building maintenance or construction.
- Solid general maintenance and repair capabilities.
- Able to work independently, is a self-starter and takes pride in a job well done.
- Proven ability to work productively and safely while under pressure.
- Good customer service skills and a pleasant demeanour.
- An ability to speak and write English fluently.
- Able to lift up to 50lbs.
- Able to provide a criminal record check free of relevant convictions.
- Hold a valid driver’s license with a clean driver’s abstract.
- Must be able to participate in the on-call rotation and respond to after-hour emergencies (overtime pay is provided).
Job Types:
Full-time, Permanent
For more information and to apply for this job, please email:
We thank all applicants; however, only those selected for further consideration will be contacted. All successful candidates will be subject to background checks.
Property Management and Leasing
Licensed Property Manager (Victoria and Vancouver)
Devon Properties Ltd. is growing, and we are searching for an experienced Licensed Property Manager to join Devon Properties Ltd., an established and growing company with a well-earned reputation as a premier property management and real estate services firm.
The Property Manager will support and execute Devon’s strategies related to property management operations by utilizing proven leadership abilities to lead team members, and by implementing the policies, procedures, and practices that enable each property in the portfolio to meet and exceed budgeted financial goals and to achieve the high operational performance objectives that Devon Properties is known for.
Your experience and knowledge in property management, backed by your financial analysis, reporting and budgeting experience, along with your strong customer service focus, will all ensure you thrive in this exciting role.
Why join Devon Properties?
- Devon offers competitive wages and benefits, including extended health and dental.
- You would be joining a company that knows that being best-in-class means empowering their people to be the very best they can be – so you will be empowered to make an impact that matters for your residents, colleagues and the community, and within your own career. Your input will be valued!
- They have a highly valued team-oriented culture that attracts energetic, driven people.
- You will be joining a collaborative environment where comradery across departments is encouraged and everyone steps in to assist when needed.
Responsibilities:
- Manage the financial performance of each property including property revenues and expenses, accounts receivable, analysis of monthly financial statements and preparation of monthly management reports.
- Develop the annual budget(s) for the properties comprising the assigned portfolio and oversee attainment of budgeted goals by working with Accounting, client/owner, and others to address and resolve gaps in financial performance.
- Ensure that the portfolio and individual communities meet the established operational, financial and business performance goals by inspecting properties, reviewing financial, market, and operational reports, and developing and implementing appropriate action plans to achieve results.
- Monitor and recommend new or amended rental policies in a proactive and fiscally responsible manner to meet the needs of tenants and to resolve owner concerns.
- Provide leadership to a team of building staff by managing their performance in accordance with company policies, values, and business practices.
- Work with owners and the VP Property Management regarding building capital expenditures and establishing long term capital improvement programs for the portfolio.
- Promote owner satisfaction through timely reporting and on-going communication about the performance of the properties, and respond quickly and with urgency to client/owner concerns, questions, issues, and requests.
- Review, analyze and interpret market data to identify emerging trends that may impact the performance of the portfolio, and work to develop and implement market plans that drive occupancy and revenue growth.
- Ensure that the appearance and physical aspects of the properties meet the company’s and owner’s established standards through routine site and safety inspections, and communicate concerns and requests for capital as needed to provide for the physical upkeep of each property in the portfolio.
- Ensure strong customer service to residents, while still minimizing delinquency.
- Manage rent, vacancy and rental incentives, providing the team with direction and follow up.
- Develop and implement marketing plans to maximize rental income.
- Complete various human resources, financial, administrative, and other reports and analysis, and perform other duties as assigned or as necessary.
Our Ideal Property Manager:
- 3-5 years of experience working as a Licensed Property Manager, ideally in a residential or building management role, is required.
- Experience in financial analysis and reporting, preparation of budgets, lease interpretation, building operations and maintaining strong internal controls is required.
- Knowledge of all governing legislation such as the BC Residential Tenancy Act is required.
- Experience with and knowledge of property contracts/agreements is required.
- Proficient in Microsoft Word, Excel, and property management software (preferably Spectra or RealPage).
- Ability to navigate complex landlord and tenant relationships.
- A self-starter who is able to work independently, and takes pride in the delivery of quality services.
- Flexibility in schedule is required in order to meet operational needs. This may require occasionally working outside of regularly scheduled hours.
- A valid driver’s license and access to a vehicle at all times during employment is a requirement of the role.
For more information and to apply for this job, please email:
We thank all applicants; however, only those selected for further consideration will be contacted. All successful candidates will be subject to background checks.
Licensed Property Manager (Nanaimo)
Devon Properties is searching for a full-time Property Manager to join their engaged, hardworking, and fun team in Nanaimo. Are you an ambitious Property Manager who would love to bring your strong organizational skills to the exciting real estate and property management field? Do you have at least 3 years of recent, property management experience? Are you a self-motivated, self-starter who thrives in energetic and busy environments? Do you bring the ability and willingness to learn new property management software systems?
If you answered “yes”, this opportunity would provide you with the opportunity to bring your calm and professional approach to the role while carrying out tasks like:
- Overseeing the day-to-day management of a specific portfolio of properties.
- Communicating with key stakeholders regarding financial performance, all property operations, and staffing and tenant relationships.
- Supervising and mentoring staff and providing clear direction to meet the required property management requirements.
- Building strong relationships with clients by providing excellent property management service through knowledge, practice and personal contact.
- Managing revenue and expenses, preparing budgets and monthly management reports, and analyzing financial statements.
- Overseeing accounts receivables and recommending eviction proceedings when required to ensure proper collection of rental income.
- Supervise the processing of new residential applications and lease renewals.
- Recommending and overseeing building improvements and preventative maintenance programs.
- Ensuring compliance with government regulations and maintenance/life safety standards for the operation, maintenance and repair of the properties.
A more comprehensive Job Description for the Property Management role in Nanaimo, BC, will be supplied to those applicants who are selected to move forward in the hiring process.
Our client is an established and growing company with an expanding portfolio of properties across British Columbia. This role, based in Nanaimo, offers a competitive compensation package, and a full-time, rewarding Property Management role with opportunities to grow in their team environment.
Our ideal Property Manager brings:
- A minimum of 3 years of property management experience is required.
- A Property Management License is required.
- Experience with the Real Estate Services Act and Residential Tenancy Act is required.
- Related post-secondary education is preferred, and a high school diploma is required.
- Advanced MS Office, Excel, and Outlook skills with the ability to learn new property management and industry related software required.
- A valid driver’s license and access to a vehicle at all times during employment is required.
- Strong attention to detail, time-management, prioritizing, and multi-tasking skills.
- Proven organization skills, discipline, and the ability to work well in a busy team environment.
- Excellent customer service and interpersonal skills in dealing with internal and external stakeholders, clients and other professionals.
- The ability to communicate clearly both verbally and in writing.
For more information and to apply for this job, please email:
We thank all applicants; however, only those selected for further consideration will be contacted. All successful candidates will be subject to background checks.
Property Administrator (Victoria)
We have a full-time opportunity for an organized, detail-oriented and collaborative Property Administrator in Victoria, BC, to join a growing premier property management and real estate services firm, Devon Properties. Are you eager to start building an administrative career in property management? If so, this is a unique opportunity to join Devon’s Property Administration Team and learn from some of the best professionals in the industry. Are you interested in building relationships with property owners, tenants and vendors? The Property Administrator will do that and more.
Do you have at least 2 years of recent, related administrative experience? Would your references describe you as a motivated self-starter who excels at multi-tasking while still paying attention to the details? Do you enjoy being the go-to person and would you rate your communication skills as high?
If you answered “yes” and would embrace the opportunity to join Devon’s collaborative, dedicated team of property professionals, then read on as this opening will provide you with career opportunities in our highly-valued corporate culture.
Why join Devon Properties?
- You would be joining a company that knows that being best-in-class means empowering their people to be the very best they can be – so you will be empowered to make an impact that matters for your clients, residents, colleagues and the community, and within your own career. Your input will be valued!
- We have a highly valued corporate culture that attracts energetic, driven people.
- You will be joining a collaborative office environment where comradery across departments is encouraged and everyone steps in to assist when needed.
- Devon offers competitive wages commensurate with experience.
Our Ideal Property Administrator:
- 2+ years of recent administrative experience preferably in property management, real estate, seniors housing or legal environment.
- Related post-secondary education is preferred; a high school diploma is required.
- Basic accounting skills and proficiency with numbers.
Technical & Functional Skills & Abilities:
- Computer proficiency, including MS Office, Excel, Outlook and Adobe Acrobat is required, and the desire and ability to learn new systems.
- Strong attention to detail, time-management, prioritizing, and multi-tasking skills.
- Extremely well organized, disciplined and able to work well in a busy team environment.
- Ability to understand and interpret administrative challenges and identify solutions to non-routine queries.
- Excellent interpersonal skills in dealing with internal and external stakeholders, tenants and other professionals.
- The ability to communicate clearly both verbally and in writing.
For more information and to apply for this job, please email:
We thank all applicants; however, only those selected for further consideration will be contacted. All successful candidates will be subject to background checks.
Corporate Office
Marketing Coordinator
Devon Properties Ltd. (“Devon”) is a leading real estate services and property management company in British Columbia, with a diversified portfolio of multi-family, and commercial real estate assets under management. Devon is currently seeking a full-time Marketing Coordinator for the Victoria, BC office.
Reporting to the Senior Marketing Specialist, the Marketing Coordinator will provide cross-functional support to Devon’s marketing and advertising efforts across our various real estate services offerings – including property management, leasing, and consulting & advisory. The Marketing Coordinator position is a dynamic role that will expose the successful candidate to the largest and most innovative developers, investors, asset managers and owners in Canada’s commercial real estate industry, working hand-in-hand to deliver leading marketing and advertising services to Devon’s broad clientele group.
Responsibilities:
- Managing social media platforms (e.g., Instagram, LinkedIn, Twitter) and associated content, including researching and scheduling content, and engaging the community through multiple social media channels
- Creating and delivering monthly Devon newsletters for both internal (e.g., employees) and external (e.g., prospective and current tenants) stakeholders
- Supporting lease-up projects by managing prospective tenant engagement initiatives and marketing efforts during the various stages of a lease-up project
- Researching and applying innovative tactics to optimize and launch new advertising campaigns for managed properties
- Supporting and writing creative copy (as required) for paid media and website, using Devon’s brand messaging and optimizing lead management
- Supporting Google analytics strategy, implementation and analysis
- Preparing monthly marketing reports including collecting, analyzing and summarizing leads and leasing performance data
- Managing day-to-day execution of all internet listing updates via multiple marketing and advertising channels
- Working cross-functionally with leasing, rentals and property management teams to ensure successful execution of marketing and advertising strategy
- Supporting Senior Marketing Specialist with data mining and report analysis
- Developing and conducting market surveys for the British Columbia rental market to assist in gaining insight and meeting high level business objectives
- Assisting with ad hoc projects and requests
Qualifications:
- Bachelor’s degree in marketing or related discipline
- Strong written and verbal communication skills
- Excellent organizational and multi-tasking skills with attention to detail
- Works well independently as well as part of a team
- Professional demeanor, forward thinker and proactive approach
- Ability to work in fluid environment with changing priorities
- Experience in Microsoft Office and Google Drive with ability to gain a strong command of new software systems
- Skilled with various social media platforms
- Ability to analyze and interpret large amounts of data
- Strong time management skills and the ability to prioritize tasks on a daily basis, to complete projects in a timely manner.
- Understanding of the property management and real estate industry is an asset
details:
- Start Date: September 7th, 2022 (or as agreed upon)
- Department: Marketing
- Please include a cover letter and resume
- This opportunity is full-time in person at our Head Office in Victoria
For more information and/or to apply for the Marketing Coordinator position, please email:
We thank all applicants; however, only those selected for further consideration will be contacted. All successful candidates will be subject to background checks.
Intermediate Property Accountant
Devon is currently seeking a full-time Intermediate Property Accountant to join our Head Office team.
Responsibilities:
- Prepare monthly reporting packages for management review.
- Analyze and interpret balance sheets and income statements and provide financial/management reports as requested.
- Assist with the preparation of the consolidated quarterly and annual financial statements.
- Review and record routine journal entries at month-end including: Accruals, Prepaids, etc.
- Review journal entries at month-end for accuracy and trends.
- Reconcile balance sheet accounts for all properties in the portfolio.
- Prepare bank reconciliations for the portfolio of properties on monthly basis.
- Prepare payments from corporate bank accounts and manage the cash requirements.
- Accounts Payable processes, including supervision and training of junior accountants.
- Sorting, data entry, coding and scanning invoices to ensure accurate posting in the general ledger.
- Coordinate and work with accounting team to ensure deadlines are met.
- Prepare and maintain necessary continuity schedules.
- Correspond with vendors and respond to client and vendor inquiries.
- Assist with the preparation of the year-end financial statements and schedules for external review.
- Assist with year-end audit requirements.
- Ensuring that all duties are performed in compliance with the Real Estate Services Act, and the Residential Tenancy Act as they apply.
- Prepare variance analysis reports on a monthly basis.
- Identify and analyze problems and recommend appropriate actions.
- Assist Property Managers with financial accounting inquiries and research.
- Maintain an understanding of property specific processes and maintenance of pertinent information relating to specific properties or processes and bring forward recommendations for process improvements and system enhancements.
- Assist in the development of financial forecasts and budgets while also providing regular analysis and recommendations to the benefit of the business.
- Ensuring management fees, administrative fees and other charges are accurately recorded and paid in a timely manner.
Qualifications:
- 3-5 years of prior professional accounting experience required, preferably in real estate, legal, and/or accounting industries.
- Supervisory/mentoring experience preferred.
- Property Management with Spectra/Yardi would be considered an asset.
- A college diploma or university degree is preferable in business or financial management.
- A professional accounting designation (CPA) or working towards an accounting designation would be an asset.
- Comprehensive working knowledge of all aspects of full-cycle accounting including accounts payable, receivables and bank reconciliations and accounting to financial statements is required.
- Strong computer skills, including MS Office Excel and Outlook required.
- Attention to detail, time-management, prioritizing, and multi-tasking skills.
- Strong analytical and problem-solving skills.
- Ability to communicate clearly both verbally and in writing required, with an ability to explain financial concepts to non-financial managers.
For more information and to apply for this job, please email:
We thank all applicants; however, only those selected for further consideration will be contacted. All successful candidates will be subject to background checks.
Senior Property Accountant
This is an opportunity to take the next step in your career and round out your experience at an established company in property management and real estate services. You will have the opportunity to help us grow and further develop accounting business practices as the organization continues to expand across Vancouver Island and the mainland. This is an opportunity for an enthusiastic and energetic candidate with solid accounting expertise and strong business acumen. You will have the opportunity to enhance your skillset and deliver demonstrable improvements to the performance of accounting systems, processes, and deliverables.
Location:
This work can be done remotely for a period of time, with the long-term goal of working from the head office in downtown Victoria.
Why join Devon Properties?
- Competitive compensation package including a performance-based bonus program.
- Comprehensive extended health and dental benefits.
- Vacation starting at 3-weeks per calendar year.
- We have a highly valued team-based culture that attracts energetic and driven people.
- You will be joining a collaborative work environment where comradery across departments is encouraged and everyone steps in to assist when needed.
Reporting to the Accounting Manager, the Senior Property Accountant will be a key member of the finance team and with the support of the finance group, is responsible for the following core areas of responsibility:
Responsibilities:
The Senior Property Accountant assists with overseeing Accounting team members and ensuring they meet all deadlines and goals. Responsibilities include but are not limited to the following:
- Preparation and review of monthly accounting records for a REIT and the Limited Partnerships.
- Maintaining general ledger for the property portfolio, including:
- Post journal entries.
- Analyze general ledger and process accruals.
- Analyze and interpret balance sheets and income statements and provide financial/management reports as requested.
- Reconcile balance sheet accounts for all properties in the portfolio.
- Review bank reconciliations for the portfolio of properties on monthly basis.
- Prepare variance analysis reports on a monthly basis.
- Reconciliation of REIT’s intercompany balances.
- Review and process cash distributions.
- Prepare payments from corporate bank accounts and manage the cash requirements of the REIT.
- Preparation of the consolidated quarterly and annual financial statements of the REIT. This includes the preparation of accounting for complex accounting areas and the preparation of the quarter and year-end audit working papers and liaising with outside accountants and auditors.
- Accounting supervision to ensure accurate and efficient month-end reporting. This includes, but is not limited to the review of bank reconciliations and ensuring all balance sheet accounts are fully supportable.
- Preparation and review of the Corporate books of the firm with reporting to Owners on a monthly basis.
- Assist with the preparation of the year-end financial statements and schedules for external review.
- Assist with year-end audit requirements.
- Assist in the development of financial forecasts and budgets while also providing regular analysis and recommendations to the benefit of the business.
As a key member of the finance team you will be relied upon to assist leadership in the following areas:
- To assist with developing, implementing and improving upon accounting policies and procedures to manage our fast-paced growing business and facilitate accurate data-keeping across the organization.
- Assist with optimizing business processes and drive the automation of current accounting work to reduce administrative workload for accounting staff.
- Monitor bank balances and cash flow.
- Provide leadership and development to a diverse, high functioning team to ensure deadlines are met.
- Assist Property Managers with financial accounting inquiries and research.
- Monitor progress and performance of properties.
Qualifications:
Education and Experience
- College diploma or University degree preferable in business or financial management.
- A professional accounting designation (e.g., CA, CMA, or CGA) or working towards an accounting designation required.
- 5+ Years of recent professional full-cycle accounting experience required, preferably in real estate, legal, and/or accounting industries.
- Thorough understanding of accounting principles and GAAP.
- Advanced Microsoft Excel Skills.
- Proficiency with Microsoft Work and Outlook.
- Proven experience in variance analysis, budgeting, etc. is required.
- Supervisory experience preferred.
- Property Management with Spectra/Yardi would be an asset.
- Comprehensive working knowledge of all aspects of accounts payable, receivables and bank reconciliations and accounting to Financial Statements is required.
Technical & Functional Skills
- Strong analytical and problem-solving skills.
- Attention to detail, time-management, prioritizing, and multi-tasking skills.
- Ability to be flexible and self-motivated and to take initiative.
- Ability to work independently and in a team environment.
- Ability to communicate clearly both verbally and in writing required, with an ability to explain financial concepts to non-financial managers.
- Ability to work under pressure, with time constraints even as priorities change and urgencies intervene.
For more information and to apply for this job, please email:
We thank all applicants; however, only those selected for further consideration will be contacted. All successful candidates will be subject to background checks.
Receptionist and Administrative Assistant (Nanaimo)
The Receptionist / Administrative Assistant is responsible for answering the main phone line, screening and directing phone calls, receiving and sorting daily mail and responding to electronic enquiries. Also responsible for receiving and greeting clients, tenants and visitors in-person.
The Receptionist / Administrative Assistant is personable and professional and has the ability to communicate in a friendly and patient manner with all types of clientele. The incumbent must be computer proficient, detail-oriented, professional in appearance, and have strong written and verbal communication skills.
Duties include, but are not limited to, the following responsibilities.
Responsibilities:
- Act as the face of the company, greet clients/tenants in a friendly and profession manner over the phone or in-person.
- Answer the main phone line, respond to enquires from tenants and the general public, research and provide information requested and/or direct them to the appropriate staff member for further assistance.
- Provide general administrative support to various departments in the Nanaimo office, prioritize tasks accordingly, complete work with attention to detail, and meet deadlines when required.
- Prepare notices and letters to tenants and manage/track incoming rent payments and cheques.
- Manage and maintain documents and records (electronic files, hard copy files, and shared documents) efficiently and effectively, ensuring data/documentation integrity, timeliness for updates, and ease of reference or retrieval as required.
- Receive, sort and distribute incoming hard copy and electronic mail.
- Update telephone contact lists, order office supplies, complete data entry tasks, create files, organize documents and filing.
- Assist with creation/modification of reports, spreadsheets, and other various documents.
- Assist with special projects upon request and serve as back up support for other administrative staff when required.
Qualifications:
Education and Experience
- Certificate or diploma in Office Administration or related discipline would be an asset.
- Good communication skills including listening, writing, and verbal communication.
- Experience in a similar role an asset (experience in the property management or real estate industry an asset).
- Administrative skills including the development and management of office administrative systems and procedures, records management and correspondence tracking would be an asset.
Technical & Functional Skills & Abilities
- Proficient with MS Office (Word, Excel, Outlook).
- Research abilities including gathering information and responding to tenants and the general public.
- Ability to handle multiple tasks simultaneously in a high-growth, fast-paced environment.
- Strong teamwork, collaboration, flexibility and proactiveness.
- Organizational and time management skills.
- Detail oriented with ability to work independently and prioritize workload.
- Demonstrates a high level of integrity and professionalism.
For more information and to apply for this job, please email:
We thank all applicants; however, only those selected for further consideration will be contacted. All successful candidates will be subject to background checks.