Careers

Resident Building Manager

Devon is currently seeking a full-time Resident Building Manager to join our team of dedicated building managers in the field.

Reporting to the Property Manager, the Resident Building Manager is responsible for managing all aspects of the tenant experience including showings, rentals, administration, move in/out, suite inspections, repairs and maintenance, and tenant relations.

The Devon Homes Resident Building Manager is a service-oriented, self-starter with strong maintenance and repair skills, problem-solving skills, as well as a collaborative team-player who is able to build professional relationships within the organization and with our tenants. Duties include, but are not limited to, the following responsibilities.

Responsibilities

• Manage the tenant experience end-to-end for the assigned building(s) including overall building maintenance, repair, showings, move-in/outs’, inspections, tenant relations, and administration/ all relevant tenant paperwork
• Enforce and ensure adherence to the BC Residential Tenancy Act
• Prepare vacant suites for new tenants by completing necessary repairs, upgrades and/or cleaning
• Promote tenant satisfaction through the timely resolution of complaints, ongoing communication, and by maintaining the property in a clean, safe, and orderly state of repair
• Ensure that the appearance and physical aspects of the building(s) meet Devon standards and owner established standards through performing general repairs, cleaning and maintaining all common areas, maintaining grounds, and performing routine site and safety inspections, and communicating concerns and requests to the Property Manager
• Coordinate work activities and services from vendors and other contractors as needed by researching and identifying needs, supervising contractors, and ensuring open communication between contractors, owners, and project team members
• Attend to the collection and safe deposit of all rent monies and other receivables from the tenants
• Complete various administrative tasks and performs other duties as assigned or as necessary

Qualifications

Technical & Functional Skills

• Experience in building management/maintenance, hospitality, or seniors housing is an asset
• Solid general maintenance and repair capabilities
• Clean and professional appearance, presentable to the public at all time
• Knowledge of mechanical, electrical, plumbing and HVAC an asset
• Excellent customer service skills with the ability to listen to others, collaborate and resolve conflict
• Detail-oriented with ability to work independently and prioritize workload
• Demonstrate a high level of integrity and professionalism
• Energetic, responsive team player with the ability to take initiative and work in a fast-paced environment
• Must have a valid driver’s license and access to a vehicle at all times during employment
• Completion of a criminal record check satisfactory to the employer
• Ability to work flexible hours

For more information and to apply for this job, please email:

careers@devonproperties.com

We thank all applicants; however, only those selected for further consideration will be contacted. All successful candidates will be subject to background checks.

Intermediate Property Accountant

Devon Properties has an exciting opportunity for an Intermediate Property Accountant to join our growing company and dedicated team of accounting professionals. The Intermediate Property Accountant is responsible for full-cycle accounting functions for an assigned portfolio.

The Intermediate Property Accountant is a detail oriented, self-starter with strong communication, analytical and problem-solving skills, as well as a collaborative team-player who is able to build business relationships within an organization and with clients. The successful candidate will foster a team culture and maintain an environment of continuous process improvement and outstanding customer service.

Location: This work can be done remotely within Victoria region for a period of time, with the long-term goal of working from the head office in downtown Victoria.

Responsibilities:

• Prepare monthly reporting packages for management review.
• Analyze and interpret balance sheets and income statements and provide financial/management reports as requested.
• Assist with the preparation of the consolidated quarterly and annual financial statements.
• Review and record routine journal entries at month-end including: Accruals, Prepaids, etc.
• Review journal entries at month-end for accuracy and trends.
• Reconcile balance sheet accounts for all properties in portfolio.
• Prepare bank reconciliations for portfolio of properties on monthly basis.
• Prepare payments from corporate bank accounts and manage the cash requirements.
• Accounts Payable processes including supervision and training of junior accountants.
• Sorting, data entry, coding and scanning invoices to ensure accurate posting in the general ledger.
• Coordinate and work with accounting team to ensure deadlines are met.
• Prepare and maintain necessary continuity schedules.
• Correspond with vendors and respond to client and vendor inquiries.
• Assist with the preparation of the year-end financial statements and schedules for external review.
• Assist with year-end audit requirements.
• Ensuring that all duties are performed in compliance with the Real Estate Services Act, and the Residential Tenancy Act as they apply.
• Prepare variance analysis reports on a monthly basis.
• Identify and analyze problems and recommend appropriate actions.
• Assist Property Managers with financial accounting inquiries and research.
• Maintain an understanding of property specific processes and maintenance of pertinent information relating to specific properties or processes and bring forward recommendations for process improvements and system enhancements.
• Assist in the development of financial forecasts and budgets while also providing regular analysis and recommendations to the benefit of the business.
• Ensuring management fees, administrative fees and other charges are accurately recorded and paid in a timely manner.

Qualifications:

• 5+ Years of prior professional accounting experience required, preferably in real estate, legal, and/or accounting industries;
• Supervisory / mentoring experience preferred;
• Property Management with Spectra/Yardi would be considered an asset;
• College diploma or University degree preferable in business or financial management;
• A professional accounting designation (CPA) or working towards an accounting designation would be an asset;
• Comprehensive working knowledge of all aspects of full cycle accounting including: accounts payable, receivables and bank reconciliations and accounting to financial statements is required;
• Strong computer skills, including MS Office Excel and Outlook required;
• Attention to detail, time-management, prioritizing, and multi-tasking skills;
• Strong analytical and problem-solving skills;
• Ability to communicate clearly both verbally and in writing required, with an ability to explain financial concepts to non-financial managers.

For more information and to apply for this job, please email:

careers@devonproperties.com

We thank all applicants; however, only those selected for further consideration will be contacted. All successful candidates will be subject to background checks.

Accounts Receivable Specialist

Devon Properties has an exciting opportunity for an Accounts Receivable Specialist to join our growing company. The Accounts Receivable Specialist is responsible for processing all accounts receivable payments (made by cheque, EFT, wire transfer, cash, or credit card) and apply payments to the correct account.

Reporting to the Senior Accountant, the Accounts Receivable Specialist is a key member of the finance team and is comfortable communicating directly with clients (via email and phone), accepting payments, and responding to inquiries. Excellent communication skills, both written and verbal, are required for this role. The successful candidate will foster a team culture and maintain an environment of continuous process improvement and outstanding customer service.

Location: This work can be done remotely for a period of time, with the long-term goal of working from the head office in downtown Victoria.

Duties and Responsibilities:

The Accounts Receivable Specialist processes all accounts receivable payments in a timely and accurate manner. Duties and responsibilities include but are not limited to:

• Administer full-cycle accounts receivables including posting customer payments (EFT, cheques, cash, credit card), applying amounts to customer accounts, and following up on overdue accounts.
• Perform day to day processing of accounts receivable transactions according to established internal controls in an accurate and timely manner. This may include:

• Preparing, verifying, coding, posting and reconciling accounts receivable transactions;
• Checking transactions for accuracy;
• Verifying transactions comply with internal controls;
• Preparing and distributing notifications to customers of delinquent accounts;
• Calculating, preparing and issuing refunds;
• Creating and maintaining preauthorized payments.

• Liaise with customers on matters related to accounts receivable (i.e. responding to inquiries, resolving discrepancies, communicating payment options, etc.).

• Accurately document all customer communications in the finance system.

• Liaise with internal departments to communicate and resolve invoice disputes (i.e. accuracy, invoice total, etc.).
• Apply best practices in credit and collections for customer accounts.

• Complete bank deposits to multiple accounts.
• Prepare, verify and posts receipts and charges.
• Track tenant parking and storage within the finance system.
• Process and track double payment refunds.
• Verify and post tenant move in and move outs.
• Maintain accounting ledgers accurately and according to best practice.
• Reconcile accounts and resolve discrepancies or disputes.
• Keep management informed of any specific issues
• Process accounts receivable write-offs and adjustments, as authorized.
• Assist with special projects as required

Qualifications:

• Accounting degree or diploma from a recognized post-secondary institution, or equivalent experience.
• A minimum of 2 years accounting receivable experience.
• Advanced skill set with Microsoft Suite specifically Excel and Outlook.

• Thorough understanding of accounting principles and GAAP.
• Detail oriented, self-motivated, and resourceful, with strong interpersonal and communication skills.
• Proactive and self-directed with demonstrated ability to work independently and as part of a team.
• Able to prioritize, multi-task, and able to work in a changing, fast-paced environment.

• Excellent interpersonal and customer service skills.
• Strong analytic and problem-solving skills.

For more information and to apply for this job, please email:

careers@devonproperties.com

We thank all applicants; however, only those selected for further consideration will be contacted. All successful candidates will be subject to background checks.

Assistant Controller

This is an opportunity to take the next step in your career and round out your experience at an established company in property management and real estate services. You will have the opportunity to help us grow and further develop accounting business practices as the organization continues to expand across Vancouver Island and the mainland. This is an opportunity for an enthusiastic and energetic candidate with solid accounting expertise and a strong business acumen. You will have the opportunity to enhance your skillset and deliver demonstrable improvements to the performance of accounting systems, processes, and deliverables.

Reporting to the VP Finance and Administration, the Assistant Controller will be a key member of the finance team and with the support of the finance group is responsible for the following core areas of responsibility:

Location: This work can be done remotely within the Victoria region for a period of time, with the long-term goal of working from the head office in downtown Victoria, post-Covid.

Duties and Responsibilities:

The Assistant Controller helps oversee the Accounting team members, and ensures they meet all deadlines and goals. Corporate accounting includes:

• Preparation and review of monthly accounting records for a REIT and the Limited Partnerships.
• Maintaining general ledger for the property portfolio, including:
  • Post journal entries.
  • Analyze general ledger.
  • Process accruals.
  • Make adjustments where needed.
  • Analyze and interpret balance sheets and income statements and provide financial/management reports as requested.
  • Reconcile balance sheet accounts for all properties in portfolio.
  • Review bank reconciliations for portfolio of properties on monthly basis.
  • Prepare variance analysis reports on a monthly basis.
  • Reconciliation of REIT’s intercompany balances.
  • Review and process cash distributions.
  • Prepare payments from corporate bank accounts and manage the cash requirements of the REIT.
  • Preparation of the consolidated quarterly and annual financial statements of the REIT. This includes the preparation of accounting for complex accounting areas and the preparation of the quarter and year-end audit working papers and liaising with outside accountants and auditors.
  • Accounting supervision to ensure the accurate and efficient month-end reporting. This includes, but is not limited to the review of bank reconciliations and ensuring all balance sheet accounts are fully supportable.
  • Preparation and review of the Corporate books of the firm with reporting to Owners on a monthly basis.
  • Assist with the preparation of the year-end financial statements and schedules for external review.
  • Assist with year-end audit requirements.
  • Assist in the development of financial forecasts and budgets while also providing regular analysis and recommendations to the benefit of the business.

As a key member of the finance team you will be relied upon to assist the VP of Finance:

• To define, implement or improve upon accounting policies and procedures to manage our fast-paced growing business and facilitate accurate data keeping across the organization.
• Optimize business processes and drive the automation of current accounting work to reduce administrative workload for accounting staff.
• Work with management teams to help develop relevant and trackable KPI’s to ensure the business is on track.
• Monitor bank balances and cash flow.
• Provide leadership and development to a diverse, high functioning team to ensure deadlines are met.
• Correspond with vendors and respond to client and vendor inquiries.
• Assist Property Managers with financial accounting inquiries and research.
• Participate in management meetings and provide input and reports as requested.
• Monitor progress and performance of properties.

Qualifications:

Education and Experience

• Accounting designation (CA, CMA, or CGA).
• Minimum 6-8 years work experience, preferable in the property management or related field.
• Proven experience in variance analysis, budgeting, etc. is required.
• Comprehensive working knowledge of all aspects of budgets, cashflow, financial forecasts, accounts payable, receivables, bank reconciliations and accounting to Financial Statements is required.
• Property Management experience with Spectra/Yardi would be an asset.
• Thorough understanding of accounting principles and GAAP.
• Advanced Microsoft Excel Skills.
• Proficiency with Microsoft Work and Outlook.
• Strong organizational, analytical, and time management skills.
• Detail oriented, self-motivated, and resourceful, with strong interpersonal and communication skills.
• Proactive and self-directed with demonstrated ability to work independently and as part of a team.
• Able to prioritize, multi-task, and able to work in a changing, fast-paced environment.
• Able to deal with confidential information and demonstrate reliability and dependability.
• Task oriented, able to work well under pressure, willing to work overtime if needed.

For more information and to apply for this job, please email:

careers@devonproperties.com

We thank all applicants; however, only those selected for further consideration will be contacted. All successful candidates will be subject to background checks.

Property Manager

Devon Properties Ltd. is growing, and we are searching for an experienced Property Manager to join Devon Properties Ltd., an established and growing company with a well-earned reputation as a premier property management and real estate services firm.

The Property Manager will support and execute Devon’s strategies related to property management operations by utilizing proven leadership abilities to lead team members, and by implementing the policies, procedures, and practices that enable each property in the portfolio to meet and exceed budgeted financial goals and to achieve the high operational performance objectives that Devon Properties is known for.

Your experience and knowledge in property management, backed by your financial analysis, reporting, and budgeting experience, along with your strong customer service focus, will all ensure you thrive in this exciting role.

Why join Devon Properties?

• Devon offers competitive wages and benefits, including extended health and dental.
• You would be joining a company that knows that being best-in-class means empowering their people to be the very best they can be – so you will be empowered to make an impact that matters for your residents, colleagues and the community, and within your own career. Your input will be valued!
• They have a highly valued team-oriented culture that attracts energetic, driven people.
• You will be joining a collaborative environment where comradery across departments is encouraged and everyone steps in to assist when needed.

Responsibilities:

• Manage the financial performance of each property including property revenues and expenses, accounts receivable, analysis of monthly financial statements, and preparation of monthly management reports.
• Develop the annual budget(s) for the properties comprising the assigned portfolio, and oversee attainment of budgeted goals by working with Accounting, client/owner, and others to address and resolve gaps in financial performance.
• Ensure that the portfolio and individual communities meet the established operational, financial, and business performance goals by inspecting properties, reviewing financial, market, and operational reports, and developing and implementing appropriate action plans to achieve results.
• Monitor and recommend new or amended rental policies in a pro-active and fiscally responsible manner to meet the needs of tenants and to resolve owner concerns.
• Provide leadership to a team of building staff by managing their performance in accordance with Company policies, values, and business practices.
• Work with owners and the VP Property Management regarding building capital expenditures and establishing long term capital improvement programs for the portfolio.
• Promote owner satisfaction through timely reporting and on-going communication about the performance of the properties, and respond quickly and with urgency to client/owner concerns, questions, issues, and requests.
• Review, analyze, and interpret market data to identify emerging trends that may impact the performance of the portfolio, and work to develop and implement market plans that drive occupancy and revenue growth.
• Ensure that the appearance and physical aspects of the properties meet the Company’s and owner’s established standards through routine site and safety inspections, and communicate concerns and requests for capital as needed to provide for the physical upkeep of each property in the portfolio.
• Ensure strong customer service to residents, while still minimizing delinquency.
• Manage rent, vacancy and rental incentives, providing the team with direction and follow up.
• Develop and implement marketing plans to maximize rental income.
• Complete various human resources, financial, administrative, and other reports and analysis, and perform other duties as assigned or as necessary.

Our Ideal Property Manager:

• 3-5 Years of experience working as a Licensed Property Manager, ideally in a residential or building management role, is required.
• Experience in financial analysis and reporting, preparation of budgets, lease interpretation, building operations and maintaining strong internal controls is required.
• Knowledge of all governing legislation such as the BC Residential Tenancy Act is required.
• Experience with and knowledge of property contracts/agreements is required.
• Proficient in Microsoft Word, Excel, and property management software (preferably Spectra or RealPage).
• Ability to navigate complex landlord and tenant relationships.
• A self-starter who is able to work independently, and takes pride in the delivery of quality services.
• Flexibility in schedule is required in order to meet operational needs. This may require occasionally working outside of regularly scheduled hours.
• A valid driver’s license and access to a vehicle at all times during employment is a requirement of the role.

For more information and to apply for this job, please email:

careers@devonproperties.com

We thank all applicants; however, only those selected for further consideration will be contacted. All successful candidates will be subject to background checks.

Devon Properties has an exciting opportunity for an experienced Administrative Assistant to join our growing company. Devon has a well-earned reputation for being BC’s premier property management and real estate services firm.

Do you have at least 5 years of experience providing high-quality administrative assistance in the real estate or property management industry? Do you thrive on liaising and communicating effectively with all levels of staff and management as well as clients and stakeholders?  Would you rate your Microsoft Office (Word, Excel, and Outlook) skills as high? If you answered “yes” keep reading as this opening will offer you the opportunity to join a collaborative environment where your contribution will be valued.

Why join Devon Properties?

• You would be joining a company that knows that being best-in-class means empowering their people to be the very best they can be – so you will be empowered to make an impact that matters for the clients, residents, colleagues and the community, and within your own career. Your input will be valued!
• We have a highly valued team-based culture that attracts energetic and driven people.
• You will be joining a collaborative office environment where comradery across departments is encouraged and everyone steps in to assist when needed.
• Devon offers competitive wages and benefits, including extended health and dental.

Duties and Responsibilities?

• Provide high level administrative support including managing multiple email accounts, scheduling meetings, sending reminders, prioritizing the most sensitive matters, and providing briefings on daily/weekly priorities and deadlines.
• Provide administrative assistance, such as taking meeting minutes, writing, and editing emails, drafting memos, and preparing communications on the executive’s behalf.
• Handle incoming calls and respond to inquires from property owners.
• Manage and maintain documents and records (electronic files and hard copy files and contracts, backup, shared directories) efficiently and effectively, ensuring data/documentation integrity, timeliness for updates, and ease of reference or retrieval as required.
• Assist with creation/modification of presentations, reports, spreadsheets, and various documents.
• Organize multiple projects and oversee the timely progress and successful completion.
• Organize and secure highly confidential company and employee information.
• Provide administrative leadership by:
  • Assisting with preparation of monthly, quarterly and year-end reports for owner operators.
  • Maintaining and updating critical schedules, lease documents, contracts, lists, reports, budgets, renewals etc.
  • Assist with administration of various reports, notices, and budgets relative to real estate and property management transactions.

• Conduct Land Title and Corporate Registry searches.
  • Onboarding new properties to the Devon portfolio.
  • Manage administrative tasks including daily requests for documents and reports from building owners, lenders, building managers, law firms acting on behalf of sellers, and purchasers of properties.
  • Overseeing strata and leasehold administrative matters.

• Reviewing of contracts and transactions for accuracy and to ensure compliance with legislation, rules, policies and procedures.
• Corresponding with building owners and investors, ensuring they are up to date with recent real estate or property related issues.
• Assist with the preparation of legal documentation to facilitate property acquisitions and real estate transactions.

• Serve as back up support for other administrative staff when required

Our Ideal Candidate:

• Post-secondary education in Business Administration or related field.
• 5-7 years of demonstrated administrative assistant experience in the real estate, property management, accounting, or legal industry.
• Basic accounting knowledge.
• Highly competent with Microsoft Office Suite, Word, Outlook and Excel.
• Demonstrated experience and skills providing support to an executive team in a real estate, property management, or legal environment.
• Outstanding written communication and proofreading skills, and document processing experience.
• Ability to create and manage reports, memoranda, compose and edit letters or other documents; ability to build and manage filing systems.
• Proven ability to prioritize and handle multiple tasks in a professional, high-pressure environment while maintaining the utmost integrity and confidentiality.
• Demonstrated time management skills with the ability to organize self, set priorities, and meet critical timelines.

For more information and to apply for this job, please email:

careers@devonproperties.com

We thank all applicants; however, only those selected for further consideration will be contacted. All successful candidates will be subject to background checks.

Devon Properties, has an exciting opportunity for a motivated, detail oriented, and customer service focused Commercial Property Maintenance Technician who would love to enter the growing property operations sector in Victoria, BC.  You would be joining a dedicated team of property operations professionals who are responsible for ensuring commercial properties are well maintained and tenants are satisfied.

If you would describe yourself as someone who pays attention to the small details (you would notice and deal with that banana peel on the ground), takes pride in your work (you would not be happy with a burned out light bulb and would prioritize replacing it), and you bring solid communication skills with a proven customer service  focus (you would listen to tenants and work hard to ensure their requirements are exceeded), this may be your opportunity to join the Devon team and gain valuable property operations experience and advancement opportunities in their established and growing company.

Our ideal Commercial Property Technician:

• Has a very strong desire to learn, grow, exceed expectations, and thrive in property operations.
• Brings a high level of integrity, and professionalism in all interactions with tenants, contractors, owners, and the Devon team.

• Has excellent customer service skills with the ability to listen to others, collaborate and resolve conflict.
• Is an energetic and responsive team player with the ability to take initiative and work in a fast-paced environment.
• Has a clean and professional appearance, and is presentable to the public at all times.
• Is detail oriented with the ability to work independently and prioritize workloads.

• While experience in building maintenance and/or trades would be highly beneficial, the ability and willingness to learn these skills will be considered.
• Knowledge of mechanical, electrical, plumbing and HVAC would be an asset but are not a requirement.
• A valid driver’s license and access to a vehicle at all times during employment is a requirement (a $450/month vehicle allowance is provided)
• Completion of a criminal record check satisfactory to the employer is required.
• While this role is predominately a day time Monday to Friday role, the ability to work flexible hours is required.

Why would you want to join the Devon Properties team?

• Devon offers a competitive salary and a comprehensive benefits plan. Remuneration for the Commercial Operations Technician is based on experience and is in the range of $22-25 per hour.
• Devon is committed to providing a collaborative work environment that encourages teamwork and empowers individuals.
• Uniforms and a business mobile phone are provided.
• A $450/month vehicle allowance is provided.
• You are looking for a career, not a job.

Devon Properties Ltd. (“Devon”) is a leading real estate services and property management company in BC, with a diversified portfolio of multi-family, commercial, and single-family clients. This position requires a thorough understanding of Devon’s customer service and building maintenance standards and will work closely with building owners and Devon leadership to achieve these standards.

Your day as a Commercial Property Technician may include:

• Assisting with management all building maintenance requirements to the highest standards. This will include conducting daily inspections of building(s) and exterior grounds, and identifying and making recommendations for repairs and property improvements in consultation with owners and management.
• Ensuring timely response and resolution of all tenant requests.
• While most cleaning and custodial work is carried out afterhours by contractors, some preventative maintenance duties, general maintenance, and common area cleaning and upkeep, will be required during regular office hours. This may include exterior inspections, cleaning/removing litter, bio-hazards removal, etc. during regular business hours.
• On site contact for contractors required to complete repairs and maintenance including but not limited to HVAC systems, electrical, mechanical, and plumbing. Ensure all contracted work is completed safely and to required specifications.
• Adhere to all Health and Safety policies and procedures while performing job duties.

During COVID19 safety is our priority:

As an essential service Devon continues to provide property management services to clients and tenants. We take all safety precautions necessary to ensure a safe environment for staff and tenants by being responsible in the practice of physical distancing, hand washing and safety protocols.

For more information and to apply for this job, please email:

careers@devonproperties.com

We thank all applicants; however, only those selected for further consideration will be contacted. All successful candidates will be subject to background checks.