Working Together to Enhance the Rental Experience
We’re always looking for fresh talent to help us enhance British Columbia’s rental market for residents and property owners alike. From building managers to Head Office professionals, you can enjoy flexible schedules, an open-door policy and a dynamic corporate culture. Resident Building Managers are also eligible for reduced market rent and a monthly gas allowance.
Devon Properties is headquartered in a thriving part of Victoria’s downtown neighbourhood and also has regional offices around British Columbia, including Vancouver, Kelowna and Nanaimo. Learning is an essential part of the Devon Properties experience, and we’re committed to helping our employees develop the knowledge, skills and abilities for ongoing success. We look for individuals with excellent team working skills, who are highly organized and proactive.
Career Opportunities
Property Management and Leasing
Licensed Senior Property Manager (Vancouver)
Devon Properties Ltd. is growing, and we are searching for an experienced Licensed Senior Property Manager to join Devon Properties Ltd., an established and growing company with a well-earned reputation as a premier property management and real estate services firm.
The Property Manager will support and execute Devon’s strategies related to property management operations by utilizing proven leadership abilities to lead team members, and by implementing the policies, procedures, and practices that enable each property in the portfolio to meet and exceed budgeted financial goals and to achieve the high operational performance objectives that Devon Properties is known for.
Your experience and knowledge in property management, backed by your financial analysis, reporting, and budgeting experience, along with your strong customer service focus, will all ensure you thrive in this exciting role.
Why join Devon Properties?
- Devon offers competitive wages and benefits, including extended health and dental.
- You would be joining a company that knows that being best-in-class mean empowering their people to be the very best they can be – so you will be empowered to make an impact that matters for your residents, colleagues and the community, and within your own career. Your input will be valued!
- We have highly valued team-oriented culture that attracts energetic, driven people.
- You will be joining a collaborative environment where comradery across departments is encouraged and everyone steps in to assist when needed.
Responsibilities:
- Manage the financial performance of each property including property revenues and expenses, accounts receivable, analysis of monthly financial statements, and preparation of monthly management reports.
- Develop the annual budget(s) for the properties comprising the assigned portfolio, and oversee attainment of budgeted goals by working with Accounting, client/owner, and others to address and resolve gaps in financial performance.
- Ensure that the portfolio and individual communities meet the established operational, financial, and business performance goals by inspecting properties, reviewing financial, market, and operational reports, and developing and implementing appropriate action plans to achieve results.
- Monitor and recommend new or amended rental policies in a pro-active and fiscally responsible manner to meet the needs of tenants and to resolve owner concerns.
- Provide leadership to a team of building staff by managing their performance in accordance with Company policies, values, and business practices.
- Work with owners and the VP Property Management regarding building capital expenditures and establishing long term capital improvement programs for the portfolio.
- Promote owner satisfaction through timely reporting and on-going communication about the performance of the properties, and respond quickly and with urgency to client/owner concerns, questions, issues, and requests.
- Review, analyze, and interpret market data to identify emerging trends that may impact the performance of the portfolio, and work to develop and implement market plans that drive occupancy and revenue growth.
- Ensure that the appearance and physical aspects of the properties meet the Company’s and owner’s established standards through routine site and safety inspections, and communicate concerns and requests for capital as needed to provide for the physical upkeep of each property in the portfolio.
- Ensure strong customer service to residents, while still minimizing delinquency.
- Manage rent, vacancy and rental incentives, providing the team with direction and follow up.
- Develop and implement marketing plans to maximize rental income.
- Complete various human resources, financial, administrative, and other reports and analysis, and perform other duties as assigned or as necessary.
Our ideal Property Manager:
- 5-10 Years of experience working as a Licensed Property Manager, ideally in a residential or building management role required.
- Experience in financial analysis and reporting, preparation of budgets, lease interpretation, building operations and maintaining strong internal controls is required.
- Knowledge of all governing legislation such as the BC Residential Tenancy Act is required.
- Experience with and knowledge of property contracts/agreements is required.
- Proficient in Microsoft Word, Excel, and property management software (preferably Spectra or RealPage).
- Ability to navigate complex landlord and tenant relationships.
- A self-starter who is able to work independently, and takes pride in the delivery of quality services.
- Flexibility in schedule is required in order to meet operational needs. This may require occasionally working outside of regularly scheduled hours.
- A valid driver’s license and access to a vehicle at all times during employment is a requirement of the role.
For more information and to apply for this job, please email:
We thank all applicants; however, only those selected for further consideration will be contacted. All successful candidates will be subject to background checks.
Corporate Office
Administrative Assistant (Victoria)
The Administrative Assistant is responsible for providing administrative and clerical support for multiple departments within Devon’s head office. Responsibilities include, but are not limited to, project organization, daily support to Property Managers, tenant, vendor and owner correspondence, scheduling meetings and taking minutes, preparing reports and letters, filing, back-up reception duties, general office management and maintaining internal trackers.
Responsibilities:
- Provide day-to-day administrative support, including managing multiple email and Outlook calendars, scheduling meetings, sending reminders, and prioritizing time sensitive matters.
- Manage and maintain documents and records (electronic files and hard copy files and contracts, backup, shared directories) efficiently and effectively, ensuring data/documentation integrity, timeliness for updates, and ease of reference or retrieval as required.
- Ability to manage files from beginning to end for purchases, sales and bank financing of real estate transactions.
- Ability to manage files from beginning to end of new management takeovers and turning over management of buildings.
- Drafting and coordination of required documentation up to closing, including status reports, final reports and other matters.
- Adhere to strict deadlines, managing closing dates and other deadlines.
- Organize multiple projects and oversee the timely progress and successful completion.
- Provide administrative leadership by:
- Assisting with preparation of monthly, quarterly and year-end reports for owner operators.
- Maintaining and updating critical schedules, contracts, lists, reports, budgets, renewals etc.
- Assist with administration of various reports, notices, and budgets relative to real estate and property management transactions.
- Manage administrative tasks including daily requests for documents and reports from building owners, lenders, building managers, law firms acting on behalf of sellers, and purchasers of properties.
- Overseeing strata and leasehold administrative matters.
- Reviewing of contracts and transactions for accuracy and to ensure compliance with legislation, rules, policies and procedures.
- Corresponding with building owners and investors, ensuring they are up to date with recent real estate or property related issues.
- Assist with the preparation of legal documentation to facilitate property acquisitions and real estate transactions.
- Coordinate annual Land Title Transparency Report, Home Owner Grant Applications and similar annual projects.
Our ideal administrative assistant
- Two (2) years’ experience in a similar role in real estate, property management and/or accounting field.
- Demonstrated experience and skills providing support to an executive team in a real estate, property management, accounting or legal environment.
- Strong finance/accounting acumen with a proven ability to prepare, reconcile and track expenses and other financial documents.
- Highly competent with Microsoft Office Suite: Word, Outlook and Excel.
- Highly competent with Adobe and/or Foxit PDF.
- A keen interest and ability in learning the latest office technology and applications (e.g. real estate services software).
- Outstanding written communication and proofreading skills, and document processing experience.
- Ability to create and manage reports, compose and edit letters or other documents; ability to build and manage filing systems.
- Proven ability to prioritize and handle multiple tasks in a professional, high-pressure environment while maintaining the utmost integrity and confidentiality.
- Demonstrated time management skills with the ability to organize self, set priorities, and meet critical timelines.
For more information and to apply for this job, please email:
We thank all applicants; however, only those selected for further consideration will be contacted. All successful candidates will be subject to background checks.